Ready when a licensing officer asks
Keep driver and vehicle documents, licence details and booking history together—without hunting through folders, inboxes and spreadsheets.
The paperwork stays with the driver or vehicle
Upload the records you rely on and keep the important details beside the person or vehicle they belong to.
- Private hire driver licences
- Private hire vehicle licences
- MOT and insurance documents
- Document numbers and expiry dates
No mystery filenames. No separate spreadsheet needed just to remember which document belongs where.
Nine questions your records should be able to answer
These are the real record-keeping questions raised with an AeroDiary operator during a private hire licensing application.
When was it received?
Keep the original date and time that the booking was created.
What was the journey?
Retain the customer, collection, destination, date, time and agreed journey details.
Which vehicle?
Record the allocated vehicle and its private hire vehicle licence number.
Which driver?
Record the allocated driver and their private hire driver licence number.
Who responded?
Identify the person who responded to the original booking request.
Who dispatched it?
Keep a record of the person who allocated or dispatched the journey.
Can it be retained?
Keep historical booking records available for at least twelve months.
Can it be produced?
Select, export and print the records requested by a licensing officer.
What changed?
Show the old and new values permanently, together with who changed them and when.
Licensing requirements vary by authority. AeroDiary helps operators keep and produce their records; your licensing authority remains the source for your exact obligations.
Not just the latest version
If a booking changes, AeroDiary keeps the story—not only the final result.
See the previous value, the new value, the user responsible and the time of the change. That makes amendments to journey times, fares, drivers and vehicles clear and accountable.
Useful in an inspection. Reassuring every day.
The records are already part of the job
AeroDiary keeps operational and compliance information connected, so producing a clear answer does not become a separate administrative project.